Vagaro, Mindbody, GlossGenius and PushPress run your calendar and checkout, but they aren't a general ledger. Greenback is: payouts tied out to your sales, memberships billed on schedule, suite rent collected, retail inventory costed and every location on its own P&L.

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The live sample is a real Greenback business. Nothing you change is saved.

demo.greenbackapp.com/business/reports

SAMPLE BUSINESS · SAMPLE DATA

Lumen Studio

3 locations · September 2026

Revenue stream	Amount	Share
ServicesHair, nails, facials, training	$84,260	65.7%
Retail productsCare, styling, supplements	$11,940	9.3%
Memberships & packagesRecurring invoices	$22,500	17.5%
Suite & chair rent7 renters	$9,600	7.5%
Total revenue	$128,300	100%

Payouts tie outTips payable $14,215Sep close: 2 steps left

838K

solo stylists and booth renters, alongside 84K employer salons

~48%

of hairdressers, stylists and cosmetologists are self-employed

107,878

gym and fitness club businesses in the U.S. in 2026

Sources: Census County Business Patterns & Nonemployer Statistics 2023; BLS via Phenix Salon Suites 2026; IBISWorld Gym, Health & Fitness Clubs 2026.

Payouts

Payouts that finally match your sales.

Your processor deposits a net number: sales minus fees and refunds, plus or minus tips. Payouts shows what the processor took, what it paid over, and whether it adds up. A payout that doesn't is held for you, not forced to balance.

Deposits in transit, tied out to the penny
Processing fees expensed, not buried in revenue
1099-K reconciliation against your books
Point-of-sale connections for Square and others coming soon

PayoutsWhat the processor paid over · as of Oct 15

SAMPLE DATA

In the ledgerSales taken by card

$4,812.00

Processing feesExpensed

−$162.41

Taken and not yet paid overDeposits in transit

$0.00

DifferenceTies outEvery payout added up and posted

$0.00

Memberships & packages

Memberships that bill themselves.

Recurring invoice templates raise membership and package invoices on schedule, monthly or any cadence. Pause a member without losing their history, and use credit memos for refunds and goodwill credits.

Recurring invoice templates for every plan
Card and bank payments through Stripe
Pause and resume without losing history
Credit memos for refunds and corrections

Recurring invoicesOctober 2026

SAMPLE DATA

Unlimited · 214 membersActiveMonthly · next 2026-11-01

$149.00

8-class · 96 membersActiveMonthly · next 2026-11-01

$109.00

Facial membership · 41 membersActiveMonthly · next 2026-11-05

$89.00

Paused membersPausedKept with full history

Suite & chair rent

Suite and chair rent on autopilot.

Run your suites and chairs like rental units: a lease for each renter with term and due day, rent invoices raised on schedule, late fees with your grace period and cap, and renewals before anyone's term runs out.

A lease per suite or chair, with term and due day
Rent invoices raised automatically
Late fees with your own grace period and cap
Renewals and rent income kept apart from services

Suite & chair rentOctober 2026

SAMPLE DATA

Suite 1 · Bella BrowsPaidMonthly · lease to 2027-06-30

$1,200.00

Suite 2 · Kai Barber Co.PaidMonthly · lease to 2027-03-31

$950.00

Chair 3 · L. NguyenPaidWeekly

$325.00

Chair 4 · N. Ortiz6 days lateWeekly · late fee added

$350.00

Tips & commissions

Tips and commissions, owed to the right person.

Card tips aren't your revenue, they belong to your team. Hold them in a tips payable account until they're paid out, and record commission by provider so your P&L isn't inflated. Payroll connections are on the way.

Tips held as a liability until paid out
Commission by stylist, therapist or trainer
Contractors and booth renters on 1099s
Payroll integration with Gusto and Rippling coming soon

Pay periodSep 16–30 · Main St

SAMPLE DATA

Ava M.Stylist · commission + tips

$2,752.00

Jordan K.Colorist · commission + tips

$2,420.00

Priya S.Esthetician · commission + tips

$1,773.00

Sam R.Trainer · per session + tips

$1,415.00

Owed this periodCommission + tips

$8,360.00

Retail inventory

Retail product, counted and costed.

Track the product you sell with quantity on hand, FIFO unit cost and reorder points. Its cost moves to cost of goods sold when it sells, so your retail margins are real, and your service menu lives in Products & services.

Retail items with on hand, unit cost and value
FIFO costing, COGS posted on every sale
Low-stock flags at your reorder points
Services and packages saved for every invoice

InventoryRetail · all locations

SAMPLE DATA

Hydrating shampoo · 300 mlFIFO · 64 on hand · $9.40

$601.60

Repair mask · 200 mlFIFO · 38 on hand · $12.15

$461.70

Texture sprayLow stockFIFO · 9 on hand · $8.90

$80.10

Protein bar · 12-packFIFO · 22 on hand · $14.25

$313.50

Total retail inventory

$1,456.90

Locations

One location or ten. A P&L for each.

Set up each studio, salon or gym as its own department and tag any line to it. Run a P&L for one location or all of them, keep a consistent chart of accounts, and email your P&L to partners or a franchisor on a schedule.

A department for each location
P&L by location or for the whole business
Scheduled reports: monthly P&L, quarterly balance sheet
Separate businesses for separate entities, one login

By locationSeptember 2026 · revenue

SAMPLE DATA

Main StNet margin 18%

$58,900.00

WestgateNet margin 14%

$41,200.00

LakeviewOpened May · net margin 9%

$28,200.00

All locations

$128,300.00

Month-end close

Month-end close, as a checklist.

Reconcile, review, report, lock. Greenback walks you through the close every month, generates a close packet and locks the period, so reports are ready on time for you, your lender or your accountant.

Categorization rules for the merchants you see every month
Bank, card and payout reconciliations
Close checklist, close packet and period lock
Accountant logins, requests and an activity log

September closeLumen Studio

SAMPLE DATA

Reconcile operating checking

Done

Reconcile payoutsAll 3 locations

Done

Categorize transactions14 to review

To do

Review tips payable

To do

Lock September

Pending

The dashboard

Every location, at a glance.

Cash, receivables, payables and net income, plus how each location did, whether payouts tie out and what needs you today.

demo.greenbackapp.com/business

Business

Your books at a glance

+ ReceiptLumen Studio ▾

Cash on hand$64,310.403 bank accounts on the books

Accounts receivable$2,475.00Suite rent and invoices

Accounts payable$3,180.002 vendors with open items

Net income$118,940.00Year to date

Income vs expenses6 months · accrual basis

MayJunJulAugSepOct

IncomeExpenses

By locationSeptember

Main StNet margin 18%

$58,900.00

WestgateNet margin 14%

$41,200.00

LakeviewNet margin 9%

$28,200.00

Needs attention

14 transactions to reviewCategorize them and post them to the ledger

›

Sep close in progress2 steps left

›

1 late suite rentChair 4 · N. Ortiz

$350.00

Payoutsas of Oct 15

Deposits in transitTies outTaken and not yet paid over

$0.00

Recurring

Memberships351 active · 12 paused

$45,999/mo

A sample wellness business with illustrative data, shown on the same dashboard as every Greenback business. Open the live sample →

What's included

Bookkeeping tailored to how you operate.

Keep your booking app. Add the general ledger it was never built to be.

Payout reconciliation

Processor deposits tied out, 1099-K reconciled.

Recurring memberships

Plans and packages billed on schedule.

Suite & chair rent

Leases, rent invoices, late fees and renewals.

Tips & commissions

Tips held as a liability until paid out.

Retail inventory

FIFO costing and real product margins.

Location P&Ls

One department per location, plus the total.

Month-end close

Checklist, close packet and period lock.

COMING SOON

Point-of-sale connections

Square, Toast, Clover and others.

COMING SOON

Payroll integration

Gusto and Rippling pay runs into your books.

Pricing

Keep your booking app. Replace the spreadsheet.

Booking platforms are not general ledgers, so most salons, spas and gyms still pay for QuickBooks, Xero or FreshBooks on top and key the payouts in by hand. Greenback is the ledger, built for how you get paid.

Software	What you get	Published pricing
QuickBooks Online	General small business accounting. Payroll, payments and time tracking are paid add-ons; 1 to 25 users depending on plan.	$38–$340/mo
Xero	General small business accounting. The entry plan is capped at 20 invoices and 5 bills a month.	$25–$90/mo
FreshBooks	Invoicing-first accounting for service businesses, priced by how many clients you bill.	$23–$70/mo
Booking & POS apps	Vagaro, Mindbody, GlossGenius, PushPress: scheduling and payments, not a general ledger	~$24–$600/mo
Greenback	Double-entry books with payouts, recurring memberships, suite rent, retail inventory, location P&Ls and close built in	$20/mo + Personal Care & Wellness module $5/mo. Total $25/mo.

Greenback Business$20/month

Real double-entry books, banking, invoicing, bills, reports, month-end close and accountant access. Add the module for your industry.

Industry modules

Real Estate & Rentals$5/mo+ $2 per property

Contractor Services$20per technician

Cannabis & Dispensary$49/moincludes the 280E module

Personal Care & Wellness$5/mo

Accounting Firm ManagementFree for accountants+ $1/mo per client · Greenback Personal included

Switching takes one import.Bring your chart of accounts, contacts and transactions across from QuickBooks Online or Xero. Then invite your accountant.

QuickBooks Online pricing reflects Intuit's August 2026 list-price increase as reported; Xero and FreshBooks pricing from third-party comparison sites, August to October 2026. Greenback pricing is per month, billed in US dollars. Prices change often and vary by billing term and add-ons, so check each vendor's site for current rates. QuickBooks, Xero and FreshBooks are trademarks of their owners.

FAQ

Questions, answered.

Something else? Visit Help.

Do I have to switch from Vagaro, Mindbody or GlossGenius?

No. Keep the booking app your clients know. Greenback is the books underneath it: record your sales, tie out the payouts, and close the month. Direct point-of-sale connections are coming soon.

I'm a booth renter or solo stylist. Is this for me?

Yes. Track your income, product and rent, snap receipts, and keep real books without hiring a bookkeeper.

Does it work for med spas, gyms and studios?

Yes. Med spas, day spas, barbershops, nail and lash studios, gyms, boutique fitness and yoga studios all use the same building blocks: services, memberships, retail, suite rent and staff pay.

Can I see each location separately?

Yes. Set up each location as a department and run a P&L for one or all of them. Schedule the reports to email out every month.

Can I move my books over from QuickBooks or Xero?

Yes. Greenback imports your chart of accounts, contacts and transactions from QuickBooks Online or Xero, so you don't start from zero. Then invite your accountant and pick up where you left off.

How does Greenback compare with QuickBooks, Xero and FreshBooks?

All three are general-purpose: you bolt on add-ons, apps or spreadsheets to handle the parts that are specific to your industry. Greenback is real double-entry accounting with those parts built in, and you can import your chart of accounts, contacts and transactions from QuickBooks Online or Xero. Greenback Business is $20 a month, plus the module for your industry.

Get started

Start your books. Just $25 a month.

Tell us your booking app and how many locations you run. Greenback Business is $20 a month, and the Personal Care & Wellness module adds $5 a month. We'll set up your chart of accounts with you.

$20/mo + $5/mo moduleImport from QuickBooks or XeroDirect line to the team

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