Single-family, duplexes, fourplexes and small apartment buildings, run from one set of books. Leases, renewals, a rent roll and maintenance sit right on top of real double-entry accounting, and every property's numbers land on Schedule E at tax time. Everything QuickBooks and Xero make you bolt on, built in.

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The live sample is a real Greenback business. Nothing you change is saved.

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SAMPLE BUSINESS · SAMPLE DATA

Maple & Oak Rentals

Rent · October · 3 properties, 7 units

Collected this month

$5,995.00 of $8,670.00

Rent roll	Lease to	Rent
Cedar Lane HouseBen Carter	2027-04-30	$2,100.00
Maple Street Duplex · Unit AMaria Lopez · 15 days late	2027-04-30	$1,450.00
Maple Street Duplex · Unit BKevin Brooks	2027-04-30	$1,450.00
Oak Avenue Fourplex · Unit 2Tom Nguyen	2026-12-31	$1,195.00
Oak Avenue Fourplex · Unit 4Vacant	–	–

6 of 7 units let$1,225.00 not yet invoiced1 late

~20M

rental properties owned by roughly 17–18 million individual U.S. landlords

72.5%

of U.S. rental properties are owned by individual, non-corporate investors

$600B

in annual U.S. rental income

Sources: VerticalRent/Baselane Landlord & Rental Property Statistics 2026, citing Census RHFS and IRS SOI data.

Properties & units

Every property and unit, its own P&L.

Add each building and its units once. Tag income and expenses to a property on any invoice, bill or journal line, and every report splits by property automatically, alongside the rest of your books.

Income, expenses and net for each property, any period
A rent roll for every unit, let or empty, as of any date
Export the rent roll for a lender in one click
Occupancy and vacant units on the dashboard

By propertyMaple & Oak Rentals · year to date

LIVE SAMPLE

Cedar Lane House$21,000.00 in · $17,890.04 out

$3,109.96

Maple Street Duplex$29,075.00 in · $26,929.98 out

$2,145.02

Oak Avenue Fourplex$35,475.00 in · $42,468.58 out

($6,993.58)

OccupancyOak Avenue Fourplex · Unit 4 empty

6 of 7

Leases & renewals

Who is in which door, and until when.

Every lease carries its unit, tenant, term, rent and due day. Renewals shows what is running out in the next 30, 60 or 90 days, and catches leases whose term ended without anyone ending them.

Leases with term, rent and due day for every unit
Renewal window: expiring, offered, renewed and lapsed
Month-to-month leases handled without false alarms
Letters of credit tracked for commercial tenancies

RenewalsLooking ahead 90 days

LIVE SAMPLE

Oak Avenue Fourplex · Unit 2Expiring in 76 daysTom Nguyen · ends 2026-12-31

$1,195.00

Maple Street Duplex · Unit AActiveMaria Lopez · ends 2027-04-30

$1,450.00

Cedar Lane HouseActiveBen Carter · ends 2027-04-30

$2,100.00

Lapsed leasesTerm ended, nobody ended the lease

Rent & invoicing

Rent invoices that raise themselves.

A recurring template raises each month's rent on its due day. Housing assistance can be billed to the agency alongside the tenant's share, late fees follow the grace period and cap you set, and payments post to the right invoice.

Recurring rent templates per unit, on each lease's due day
Split rent between a tenant and a housing authority
Late fees with your own grace period and cap
Take card and bank payments by connecting Stripe

Recurring rentNext run and amount

LIVE SAMPLE

Oak Avenue Fourplex · Unit 3Fatima Hassan · monthly · 2026-10-20

$1,225.00

Cedar Lane HouseBen Carter · monthly · 2026-11-01

$2,100.00

Maple Street Duplex · Unit AMaria Lopez · monthly · 2026-11-01

$1,450.00

Oak Avenue Fourplex · Unit 1Aaliyah Johnson · tenant share

$350.00

Oak Avenue Fourplex · Unit 1Housing assistanceMahoning Valley Housing Authority

$900.00

Maintenance

What is broken, who is fixing it, how long it has waited.

Log a request against a unit with its urgency and category, and follow it from reported to closed. Resolved requests stay visible until the tenant agrees it is fixed, which is where requests usually get forgotten.

Requests by property and unit, with urgency and category
Status from reported to scheduled, in progress, resolved and closed
Days waiting on every open request
Repair bills from the vendor land on the same property

MaintenanceOpen requests

LIVE SAMPLE

Water leaking under kitchen sinkEmergencyOak Avenue Fourplex · Unit 2 · Plumbing

In progress

No heat in back bedroomUrgentMaple Street Duplex · Unit A · Heating

Scheduled

Side gate latch brokenRoutineCedar Lane House · Grounds

Reported

Dishwasher not drainingRoutineMaple Street Duplex · Unit B · Appliance

Resolved

Deposits & depreciation

Deposits, mortgages and depreciation, booked right.

Security deposits are held as a liability, not income. Buildings sit on the balance sheet as fixed assets and depreciate on their own schedule, with a separate tax depreciation view for your return.

Security deposits held as a liability
Mortgages carried as loans, separate from expenses
Fixed assets with straight-line depreciation over 27.5 years
Tax depreciation alongside book depreciation

Fixed assetsIn service since Jan 2022 · straight line, 27.5 years

LIVE SAMPLE

Cedar Lane House · buildingCost $198,000.00 · accumulated $34,200.00

$163,800.00

Maple Street Duplex · buildingCost $264,000.00 · accumulated $45,600.00

$218,400.00

Oak Avenue Fourplex · buildingCost $462,000.00 · accumulated $79,800.00

$382,200.00

Security deposits heldLiability · 2200

$7,770.00

Schedule E

Schedule E season, without the shoebox.

Your categories map to the lines on Schedule E, so at year-end every property's rents, expenses, mortgage interest and depreciation are already sorted the way the return needs them. Hand your preparer one clean package per property.

Chart of accounts mapped to Schedule E lines
Per-property totals for rents, repairs, insurance, taxes, interest and more
Depreciation from your fixed assets on line 18
One package per property for your tax preparer

Schedule E viewCedar Lane House · 2026 to date

SAMPLE DATA

Line 3 · Rents received

$21,000.00

Line 9 · Insurance

$1,140.00

Line 12 · Mortgage interest

$4,980.00

Line 14 · Repairs

$1,320.00

Line 16 · Taxes

$1,740.00

Line 18 · DepreciationBuilding, 27.5 years

$7,200.00

Informational only. Your tax preparer files the return.

Vendors & 1099s

Pay the handyman. File his 1099.

Enter vendor bills against the property they belong to, pay them on time, and track W-9s as you go. At year-end, 1099 filing shows who gets a form, who does not and what is still missing.

Vendor bills and AP aging by due date
W-9 status on every vendor: on file, requested or missing
1099-NEC recipients, totals and missing details in one place
Vendor credits for returns and billing errors

1099 filing for 20263 recipients · $8,610.00 reportable

LIVE SAMPLE

Andre WallaceReadyNEC

$3,040.00

Greenway Lawn & Garden LLCReadyNEC

$2,040.00

Hector Ruiz PaintingMissingNo tax ID on file

$3,530.00

Your accountant

Your CPA works inside your books.

Invite your accountant with their own login. They send requests and messages right inside Greenback, work the month-end close checklist, and lock the period so its numbers stop moving.

Requests and messages from your accountant, in the app
Month-end close checklist and close packet
Period lock, with a history of every reopen
Activity log of every change, who made it and when

Alder & Finch CPAs needs something from youSeptember close · three quick items

LIVE SAMPLE

RequestsFrom your accountant

2 to do

Books closed throughPeriod locked

2026-08-31

September closeFinish the checklist to close the period

In progress

Accounting basisCash, tax or GAAP

Accrual

The dashboard

Rent, roll and repairs, at a glance.

What has been collected this month, who is late, which units are empty, what your accountant needs, and how each property is doing this year.

demo.greenbackapp.com/business

Business

Your books at a glance

+ ReceiptMaple & Oak Rentals ▾

Cash on hand$95,731.402 bank accounts on the books

Rent · Oct$5,995.00of $8,670.00 scheduled

Occupancy6 of 7Unit 4 empty

Net cash flow$5,995.00October

Rent · Oct$5,995.00 of $8,670.00

$1,450.00 outstanding1 invoice issued and unpaid · 1 late

›

$1,225.00 not yet invoicedScheduled this month with no invoice raised

›

Maria Lopez · Maple Street Duplex15 days late

$1,450.00

Rent roll6 of 7 units · $8,670.00 scheduled

Cedar Lane House · HouseBen Carter · to 2027-04-30

$2,100.00

Maple Street Duplex · Unit AMaria Lopez · to 2027-04-30

$1,450.00$1,450.00 due

Maple Street Duplex · Unit BKevin Brooks · to 2027-04-30

$1,450.00

Oak Avenue Fourplex · Unit 1Aaliyah Johnson · to 2027-04-30

$1,250.00

Oak Avenue Fourplex · Unit 2Tom Nguyen · to 2026-12-31

$1,195.00

Alder & Finch CPAs needs something from you

September closeThree quick items

2 to do

Open requests

Needs attention

1 overdue invoice$1,450.00 past due from customers

›

Sep close in progressFinish the checklist to close the period

›

By propertyYear to date

Cedar Lane House$21,000.00 in · $17,890.04 out

$3,109.96

Maple Street Duplex$29,075.00 in · $26,929.98 out

$2,145.02

Oak Avenue Fourplex$35,475.00 in · $42,468.58 out

($6,993.58)

From the live Greenback sample business, Maple & Oak Rentals. Open the live sample →

All the features

Property management and accounting, in one place.

No property app on one side and accounting software on the other. One set of books for the landlord with one door or fifty.

Properties & rent roll

Income, expenses and net, plus every unit let or empty.

Schedule E reporting

Every property's numbers, line by line.

Leases & renewals

Terms, due days, renewals and lapsed leases.

Recurring rent

Invoices raised on each lease's due day.

Maintenance

Requests by unit, urgency and status.

Deposits & letters of credit

Held as liabilities, tracked per lease.

Fixed assets & depreciation

Book and tax depreciation per building.

Vendors, bills & 1099s

W-9s, AP aging and 1099-NEC filing.

Accountant collaboration

Requests, messages, close checklist and period lock.

Pricing

Built for landlords, not bolted on.

General accounting software makes you fake properties with classes or tags and keep leases somewhere else. Greenback has properties, units, leases and rent built in.

Software	What you get	Published pricing
QuickBooks Online	General small business accounting. Payroll, payments and time tracking are paid add-ons; 1 to 25 users depending on plan.	$38–$340/mo
Xero	General small business accounting. The entry plan is capped at 20 invoices and 5 bills a month.	$25–$90/mo
FreshBooks	Invoicing-first accounting for service businesses, priced by how many clients you bill.	$23–$70/mo
Stessa / Baselane	Landlord income and expense tracking and rent collection	Free–$35/mo
Greenback	Double-entry books with properties, units, rent roll, leases, renewals, maintenance, depreciation, Schedule E and 1099s built in	$20/mo + Real Estate & Rentals module $5/mo + $2 per property. Example: 3 properties, $31/mo.

Greenback Business$20/month

Real double-entry books, banking, invoicing, bills, reports, month-end close and accountant access. Add the module for your industry.

Industry modules

Real Estate & Rentals$5/mo+ $2 per property

Contractor Services$20per technician

Cannabis & Dispensary$49/moincludes the 280E module

Personal Care & Wellness$5/mo

Accounting Firm ManagementFree for accountants+ $1/mo per client · Greenback Personal included

Switching takes one import.Bring your chart of accounts, contacts and transactions across from QuickBooks Online or Xero. Then invite your accountant.

QuickBooks Online pricing reflects Intuit's August 2026 list-price increase as reported; Xero and FreshBooks pricing from third-party comparison sites, August to October 2026. Greenback pricing is per month, billed in US dollars. Prices change often and vary by billing term and add-ons, so check each vendor's site for current rates. QuickBooks, Xero and FreshBooks are trademarks of their owners.

FAQ

Questions, answered.

Something else? Visit Help.

Does Greenback work if each property is in its own LLC?

Yes. Add a business for each LLC and switch between them, and track as many properties and units as you like inside each one.

Does Greenback help with Schedule E?

Yes. Your income and expense categories map to the Schedule E lines, and depreciation flows from each building's fixed asset, so every property's totals are ready for your tax preparer at year-end.

Can tenants pay rent online?

Yes. Connect Stripe and tenants can pay rent invoices by card or bank transfer. You receive the money directly, and neither you nor Greenback sees their card or bank details.

Can I bill a housing authority for part of the rent?

Yes. Set up one recurring invoice for the tenant's share and another for the agency's share, both against the same unit.

Do I need to know accounting?

No. You categorize in plain English and Greenback writes the double-entry journal underneath. Categorization rules learn the merchants you see every month.

Can I move my books over from QuickBooks or Xero?

Yes. Greenback imports your chart of accounts, contacts and transactions from QuickBooks Online or Xero, so you don't start from zero. Then invite your accountant and pick up where you left off.

How does Greenback compare with QuickBooks, Xero and FreshBooks?

All three are general-purpose: you bolt on add-ons, apps or spreadsheets to handle the parts that are specific to your industry. Greenback is real double-entry accounting with those parts built in, and you can import your chart of accounts, contacts and transactions from QuickBooks Online or Xero. Greenback Business is $20 a month, plus the module for your industry.

Get started

Start your books. $20 a month, plus $5 for rentals.

Bring your portfolio. Greenback Business is $20 a month, and the Real Estate & Rentals module adds $5 a month plus $2 per property. We'll help you set up every property, unit and lease.

$20/mo + $5/mo module + $2 per propertyImport from QuickBooks or XeroDirect line to the team

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